Give students an official address
Use the college domain for academic registrations, college communication, applications and other institution-related work.
A practical guide for Indian institutions
How colleges can launch official student email IDs without a large IT project.
Many colleges still rely on students’ personal email addresses for official communication. A small, well-planned pilot can help an institution start providing student email IDs on its own domain without taking on a campus-wide IT rollout at once.
For colleges, universities, schools and training institutions across India, including Punjab, Chandigarh and Haryana.OFFICIAL STUDENT EMAILCollege-managed identity
Your institution domain[email protected]
AdmissionsFaculty accountsPlacement cellDepartments
India-wide rollout planningPunjab · Chandigarh · HaryanaStart with a pilot groupInstitution-owned domain
The gap many campuses face
Students are online.
Many still lack a college email ID.
Colleges already manage admissions, examinations, departments, placements and other student activity online. Yet many institutes do not provide official email IDs to their students. Some lack the in-house infrastructure or IT capacity to run a mail platform themselves; others have not had a manageable way to begin.
- What changes
- Students receive an address under the college’s official domain for college-related communication.
- Who can be included
- Students, faculty, departments, admissions, examinations, placement cells and administrators.
- How to begin
- Start with one defined group, confirm the account format and expand when the pilot is ready.
A direct answer for college administrators
How can a college start student email IDs?
Choose the college-owned domain, set a consistent account format, select a pilot group, and configure individual mailboxes through a managed email service. Give the college administrator control over account creation, password resets and closure when a student graduates or leaves. This lets a college issue official student email IDs without building and operating its own mail infrastructure.
- Personal institutional email ID
- Each student can have an individual college-issued mailbox, such as [email protected]. “Personal institutional email” means an account assigned to that student under the institution’s domain, separate from a private Gmail or other personal address.
- Start with a pilot
- Begin with one department, a new admission batch or another defined group. Confirm the naming format, onboarding process and account lifecycle policy before expanding.
- Plan students and faculty
- Use the same domain and administration plan for student, faculty, department and office addresses, with access and retention rules set by the institution.
See SaraBiT college email hosting for the service overview and student and faculty email hosting for institution-wide planning.
Why official student email matters
An academic identity
the institution can manage.
Instead of relying only on personal email accounts, a college can provide a consistent address format for students and keep administration connected to the institution.
Organise messages by group
Plan student, department, admissions, examinations and placement-cell addresses under one institutional email structure.
Manage access as students move on
Set an institutional policy for accounts when a student graduates or leaves, and apply it through central administration.
A manageable launch plan
Start with a pilot.
Expand at your pace.
SaraBiT provides centrally managed student email hosting for colleges and universities. The institution can define the scope and begin with a group that its team can support.
Choose a defined starting group
Begin with one department, first-year admissions, the student council, placement-cell students or a pilot of 50–100 students. A defined group keeps onboarding and feedback manageable.
Use the institution’s own domain
If the college already has an official website domain, email can be configured on it. A website redesign is not required. If no suitable domain exists, register and configure one before creating accounts.
Choose one clear account format
Examples include [email protected], [email protected] or [email protected]. Select a format that administrators can apply consistently.
Keep control with the college
The institution retains control of its domain and email administration. SaraBiT supports bulk account creation, central user management, password resets, suspension and deactivation.
Add groups after the pilot
Once the first group is active, add new admissions, departments, faculty, administrators and more of the student body according to the institution’s plan.
Student email hosting · India
Start from ₹27
per user each month.
SaraBiT’s published ₹27 rate is for 10,000 or more accounts with 100 MB storage per account. Other account quantities and storage options have different rates.
Student email hosting for colleges in India
A college can start with a pilot rather than moving every student at once. The institution defines the first group, the address format, expected storage and the policy for graduating students. SaraBiT helps colleges plan and administer institution-domain student email accounts centrally.
For colleges in Punjab and Chandigarh
Colleges in Punjab, including institutions in Ludhiana and nearby cities, can plan a department or admissions pilot and expand after the first group is working. Student email hosting in Chandigarh can follow the same steps: confirm the domain, choose an account format, start with a manageable group and decide how access changes after graduation.
For colleges in Haryana
Colleges and universities planning student email hosting in Haryana can use an existing institution domain and begin with a defined student cohort or department. The number of accounts, storage and rollout schedule help determine the configuration and quote.
What about .ac.in?
An .ac.in domain is not compulsory to start. Institutions can use an existing official domain. Eligibility and registration requirements apply to academic domains; confirm them with the relevant domain registry before applying.
Common questions
Launching official
student email IDs.
Practical answers for institutions planning student email hosting in India.
How can a college start issuing student email IDs?
Choose the college-owned domain, set a consistent account format, select a pilot group and configure individual mailboxes through a managed email service. Give a college administrator control over account creation, password resets and account closure when a student graduates or leaves.
Can every student have a personal institutional email ID?
Yes. A college can assign each student an individual mailbox under its official domain, separate from the student’s private email address. The institution sets eligibility, account format and account lifecycle rules.
What should a college do if students do not have institutional email IDs?
The college can choose who to include, use its official domain, start with a pilot group and use a managed email service if it lacks the infrastructure or IT capacity to operate its own mail platform.
Does the college need to change its website?
No. Email can be configured on the college’s existing domain. A website redesign is not required.
Can we start with only new admissions or one department?
Yes. Starting with one department, new admissions, placement-cell students or a 50–100 student pilot can keep the first rollout manageable.
Can the college manage accounts itself?
Yes. The institution retains its domain and can use central administration to create accounts in bulk, reset passwords, suspend accounts and deactivate them.
What happens when a student graduates?
The college sets the policy. It may deactivate the account, retain it for a defined period or use another process that fits its requirements.
Can faculty and departments also get email IDs?
Yes. Institutions can plan separate accounts for students, faculty, departments, admissions, placement cells and administration.
Is a .ac.in domain compulsory?
No. An institution can use its existing official domain. Eligibility rules apply if it chooses to register an academic domain such as .ac.in.
How much does student email hosting cost?
The published ₹27 rate is per account per month before GST for 10,000 or more accounts with 100 MB storage per account. Other quantities and storage configurations have different rates.
Does SaraBiT work with colleges in Punjab, Chandigarh and Haryana?
SaraBiT discusses student email requirements with colleges and educational institutions across India, including Punjab, Chandigarh and Haryana.
Student email hosting for Indian colleges